pm-digest

ballerina 巴雷舞

project manager is about make things happen.

taint and nullify the efforts of even the most talented people

less than enthralling 不太吸引人

misusing the tools can lead to complications.

“the application of knowledge, skills, tools and techniques to project activities to meet project requirements.”

A more tangible (but less interesting) description is that project management is
everything you need to make a project happen on time and within budget to deliver
the needed scope and quality

Time Budget Scope Quality

project lifecycle

init —> planing —> execute —> control —> close

The real message of the project life cycle, though,
is that the areas that take the most time are not necessarily the most important

That happens in the other three phases—Initiating, Planning, and Closing—which makes them the most important phases of all.

The way to think about this is to imagine the repercussions if these phases were completed badly or even ignored completely

project stakeholders (all those who are involved, interested in, or
affected by the project)

Knowing Your Stakeholders

disgruntled 不满的, 不高兴的。

disastrous consequences for the project—the entire design was scrapped
灾难性后果,整个设计重整。

rolling wave approach to plan

Part of finishing a project with excellence is making sure that the product you’ve built has a future.

just throwing the work over the fence to them and wandering off to your next project will almost guarantee dissatisfaction on one side or the other eventually.
把工作扔到他们的篱笆上,然后再去做下一个项目,几乎可以保证最终会有一方或另一方不满意。

Some unfortunate misperceptions make project management rate on most people’s list of preferred activities somewhere between putting the garbage out and deliberately stubbing their big toes

Firstly, project management is not personal productivity.
Keep a clean line between what you need for yourself personally, and what the project needs. This way, when you have slightly larger projects with more people involved, your tools will scale.
Secondly, project management is not people management.
Thirdly, project management is not operations or service management.

When you start work on a new project, look at the situation and identify the people
and the process problems separately. Then, look at how you can address the people
problems before you begin to try to find a solution to the process problems. The
good news is that a lot of the art of project management is about solving people
problems.

If it Doesn’t Add Value, it Won’t Get Done

The Best Way to Communicate Is the Way That Gets You Heard.
Choosing the Right Tools and Processes Is the PM’s Most Important Job.

Project proposals

are sometimes called project request documents (PRDs) or project charters.

  1. Understand the project’s background.
  2. Gain a clear explanation of the business value that the project will deliver.
  3. Ascertain the expectations of the project’s timing, personnel, and budget.

One of the most common issues that causes misunderstandings between business
people and technical people is that they talk about value in different ways

The Project Board

The project board is a small group of people whose main responsibility is to make
the really big project decisions.

Your project’s board should consist of:
■ the project sponsor
■ a technical advisor
■ a business advisor or domain expert (if needed)

but the point is that the project board will include three key people who can make the big calls!
As far as possible, it’s best to keep the number of board members low.

project Team

the reality is that just by listening to your team and trying to understand
where they’re coming from, you’ll learn almost everything you need to know.

When you’re starting a project with a new team, I suggest that you sit down, one on
one, with each individual.

Realistically though, much of the true value of project management is in communicating to the stakeholders and project board, rather than your team. Project success
depends on the involvement, trust and often contributions of the stakeholders.
Equipping the project board to make well-informed key decisions is also extremely
important.

Stakeholder Tools and Best Practices

The Project Organization Chart

The Communication Plan

A communication plan is a simple document that outlines how you will communicate the project process, how frequently you’ll do so, who will be invited or involved,
and who will be in charge of making sure the communication occurs

Initiating Your Project

the purpose of initiaing a project

After all, the beginning of the project is the point at
which you form with the customer the contract (both formal and informal) that explains what will be delivered, roughly how it will be done, and when it will be ready.

people are more interested in what they believe you’re going to deliver than the specifics written in the contract.

Unless this is agreed on, you and the customers can walk away with completely
different understandings of what you’re trying to accomplish. These differences
of perspective will only creep out of the woodwork to cause you trouble later on,
unless you consciously shine a light on them during the project’s initiation.

Initiating is also the best chance you’ll get to define success.

The Process of Initiating

The process of project initiation is quite simple. Gather information about:
■ why the project is happening
■ what needs to be delivered and how this will be done
■ who will be involved
■ the timings to which the project will be delivered

The key point to take away from the initiating process is that you should start the project with everyone on the same page, and move forward towards a common, agreed goal.

Initiation Tools and Best Practices

The Project Initiation Document

The Project Initiation Document (PID) summarizes the what, how, when, and why
of the project. It represents the agreement between all parties on what the project
is about and, importantly, why the project is being undertaken.

The Project Initiation Document needs to summarize:
■ the project’s objective (what you’re trying to achieve)
■ the key deliverables (how you’re going to achieve the objective)
■ the overall rationale for the project (why you’re undertaking it)
■ the initial timings (when it will be achieved)
■ the project’s initial organization (who is involved)

Your objectives should be: specific, measurable, actionable, and consistent

kickoff meeting

what to plan:

Traditional project planning is focused around tasks—
The problem with tasks, however, is that they’re hard to measure, and are rarely a
good indication of progress.
We should plan deliverables—the actual end-products of your project, be they
tangible (machines, buildings, cash) or intangible (software, a brand identity, and
so on)

The difference between a task and a deliverable is that the task is the job you’re
busy doing (building, designing, creating), while the deliverable is the product you56 The Principles of Project Management end up with (a wall, a design, a document). For instance, the task might be “lay the foundations,” but the end product or deliverable is the foundations themselves.


--Write by Marcustar,关关雎鸠,在河之洲
目录
Download 相册